Create and Manage K-Phrases for Use
2. Add a K-Phrase
The K-Phrase Index section is where you will see all of the k-phrases that you can use for encounter notes.
![Add a K-Phrase](https://media.screensteps.com/image_assets/assets/004/983/554/original/320f55e6-ffd4-480f-8e80-d9b8cfbcec27.png)
2.1. Add Content
The Phrase and Contents fields are required.
- The Phrase name must start with a period (.)
- Phrase names can include spaces and special characters.
- Checking the Is global? box will allow the k-phrase to be available to all providers and coordinators in the system.
- If that box isn't checked, the k-phrase will be private and you will be the only provider to use it.
- To create an effective k-phrase, be sure to use free text placeholders for information that is bound to be different when the phrase is used for different encounters and/or patients.
- Free text placeholders are declared by entering three asterisks (***), as shown in the screen shot below.
- You can also add replacement placeholders that will automatically populate with data.
- Replacement placeholders are declared by using two at symbols (@@).
- The verbiage in between the two at symbols require a specific format. See the screen shot below to see examples of replacement placeholders in use.
![Add Content](https://media.screensteps.com/image_assets/assets/004/983/556/original/4f4538a7-2bc4-4eeb-878c-6cac13408850.png)
3. Manage K-Phrases
To edit the k-phrase, click on the EDIT button and repeat step 2. To remove a phrase, click on the DELETE button. Phrases with (global) next to the name means that the phrase is available to all providers in the system.
IMPORTANT! Deleting a global k-phrase will remove it from all providers' K-Phrase Indexes.
![Manage K-Phrases](https://media.screensteps.com/image_assets/assets/004/983/558/original/d4dfe2a9-bb80-4602-99d9-21b4f7a3e6ed.png)
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